This page provides FAQs on how to update your organization or contact information in the Rower’s Almanac Database. Keeping this information current is important as many individuals and organizations around the world depend upon the accuracy of this information. This information is also used to publish The Rower’s Almanac which comes out every two years. The 2008-2009 Almanac will come out in the fall of 2007.

Link Functions:

How do I know if I already have a User ID and Password?

How do I add a new organization to the database?

How do I add a new person to the database?

How do I update my organization’s information?

How do I update my personal information?

How do I associate a person with an organization or an organization with a person?

What is the People Roles Section?

What is Search for Places?

How do I know if I already have a User ID and Password?
If you or your organization is already in the database, you probably already have a user ID and password. You can try typing an email address into the second option on the Login Page to see if the system recognizes you. You can also find out what email address your organization has on file by looking up your organization in our map search. If you are still unable to access your data, email the System Administrator who can provide that information to you.

How do I add a new organization to the database?
In the Data Entry screen, make sure the "Show" toggle button is set to "Organization". Then select the type of organization you want to add from the drop down list next to "Add New". Once you have selected the type of organization (i.e. Club, College, Vendor etc.) a form will appear where you can add your organization's information. At the bottom of the form, you can also select a Role (i.e. Coach, Club President, Women's Varsity Coach etc.) to describe your function within the organization.

How do I add a new person to the database?
In the Data Entry screen, make sure the "Show" toggle button is set to "People". Then select the "Add New Person" button. A form will appear where you can add your information. At the bottom of the form, you can also select a Role (i.e. Coach, Club President, Women's Varsity Coach etc.) that describes your function. Make sure you click the button "Add Role" to submit your information. If you want to associate yourself with an organization you can do this from this screen as well. Scroll down to the bottom of the screen to "Search for Organizations". Type in the name (or partial name) of the organization you want to associate with. A list or matching organizations will pop up with checkboxes. Check the organization you want to create an association with and then click "Update".

How do I update my organization’s information?
In the Data Entry screen, make sure the "Show" toggle button is set to "Organization". Your organization should appear in the box and you can click "Edit" to update any information. After you have made any changes to the information make sure you click the "Update" button. The Administrator will then review and approve these updates before publication.

How do I update my personal information?
In the Data Entry screen, make sure the "Show" toggle button is set to "People". Your personal contact information should appear in the box. Click "Edit" to update any information. After you have made any changes to the information make sure you click the "Update" button. The Administrator will then review and approve these updates before publication.

How do I associate a person with an organization or an organization with a person?
In the Data Entry screen, this is done using the "Search for People" or "Search for Organizations" function. Make sure the "Show" toggle button is set to "People". Select the person you want to associate and click "edit". Scroll down to the bottom of the screen where it says "Search for Organizations". Type in the name (or partial name) of the organization you want to associate with. A list of matching organizations will pop up with checkboxes to the left of them. Check the organization you want to create an association with, then select a "role" from the table where it says "Create new role for". When you have selected both an organization and a role, click "Add Role".

What is the People Roles Section?
The People Roles Section allows a user to select the function that describes their role in the organization such as Coach, Women's Varsity Coach, Referee, Elite Coach, Club President etc. To add or delete a role associated with a person, go to the Data Entry screen and make sure the "Show" toggle button is set to "People". Then select "edit" next to the person you are updating. Scroll down to the bottom of the form where you will find the Roles box. You can delete a Role or add a Role. If you are adding a role make sure you click the "Add Role" when you are done.

What is Search for Places?
The "Search for Places" allows a user to associate themselves with an organization. Make sure the "Show" toggle button is set to "People". Select the person you want to associate and click "edit". Scroll down to "Search for Organizations" located at the bottom of the screen. Type in the name (or partial name) of the organization you want to associate with. A list of matching organizations will pop up with checkboxes to the left of them. Check the organization you want to create an association with, then select a "role" from the table where it says "Create new role for". When you have selected both an organization and a role, click "Add Role".